General Information

  • ASTRO will provide a poster board, 8 foot wide by 4 foot high, approximately 3 feet off the ground. The surface is fabric-covered fiberboard contained within a 2-inch wide frame and firmly supported on “A frame” legs. Thumbtacks will be provided for attaching posters to the poster boards.
  • Maximum dimensions for a poster are: 44 inches wide by 40 inches high; 111.8 cm wide by 101.6 cm high. Do not exceed these dimensions - two posters will equally share one side of each poster board. Posters should be easily read at a distance of 4 feet.
  • A poster printed on one large sheet is encouraged.
  • The heading should include the abstract title, author names and institutions.
  • We suggest that you organize your poster by the following sub-headings: purpose/objective, materials/methods, results and conclusions.
  • All presenters are required to be at their posters during the reception on Thursday, March 14, 2019, from 5:00 p.m. to 6:00 p.m.
  • You will be given a specific poster number for each abstract you are presenting as a poster. Look for the poster numbers on the poster boards — your number(s) indicates where you should hang your poster(s).

Poster Set-up and Removal Times

Poster Set-up
Wednesday, March 13, 2019, 4:00 p.m. – 6:00 p.m.
Thursday, March 14, 2019, 7:00 a.m. – 9:15 a.m.

Poster Removal
Friday, March 15, 2019, 2:45 p.m. – 4:30 p.m.

ASTRO is not responsible for the removal of your poster. All posters not removed by the morning of Saturday, March 16, 2019, will be destroyed.

Poster Viewing Times and Sessions

Posters can be viewed in the Exhibit Hall on Thursday and Friday.

Thursday, March 14, 2019

  • 7:00 a.m. - 8:00 a.m. - Continental Breakfast
  • 10:15 a.m. - 10:45 a.m. - Coffee Break
  • 12:15 p.m. - 1:15 p.m. - Lunch
  • 2:45 p.m. - 3:15 p.m. - Coffee Break
  • 5:00 p.m. - 6:00 p.m. - Poster Viewing Session and Reception*
Friday, March 15, 2019
  • 7:00 a.m. - 8:00 a.m. - Continental Breakfast
  • 10:15 a.m. - 10:45 a.m. - Coffee Break
  • 12:15 p.m. - 1:15 p.m. - Lunch
  • 2:15 p.m. - 2:45 p.m. - Coffee Break
  • (2:45 p.m. - 4:30 p.m. - Poster Removal)


*Presenters are required to be at their posters during the reception.

Poster Tube Storage

Poster presenters may store their poster tubes in the bins provided. Presenters will be asked to label their tube with their last name. Tubes will be available for pick-up any time the exhibit hall is open.

Poster tubes MAY NOT be stored under poster boards. Any tubes left under poster boards will be removed.

Tips on Organizing Your Poster

  • The key to an effective poster display are planning, preparation and the flow of information. Decide the overall logic of the poster; most posters have sequential sections.
  • Posters should stimulate discussion, not give long presentations. Keep text to a minimum. Space your information proportionally.
  • Graphics may be included and are the essential ingredient of an effective poster. Use photos, graphs, tables, charts and images to reflect pertinent points.
  • Tables are preferable to graphics for small data sets.
  • Words and illustrations should go together avoiding clumsy diverting segregation.
  • To attract interest, include a clear title and at least one graphic that encapsulate the work.
  • Rehearse a five-minute chat during which you will explain the key concepts of the research and give examples of facts/statistics to reinforce them.
  • When choosing a background color, remember that neutral or gray colors will be easier on the eyes than a bright color.
  • Remember, good content and designs are the most important elements of your poster.

Shipping Your Poster

If you are shipping your poster in advance, we recommend that you make arrangements to ship your poster to your hotel addressed to your attention.

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